Project Commencement
General Principles
Macfam upholds the importance of Timely Starting the execution process of any Project so as to timely bring it to completion. Delays in Project Kick-off and execution potentially lead to Schedule delays, Project completion delays, and unnecessary additional costs to try to cover up the time, failure to satisfy customer expectations, reputation and business losses, etc. Macfam is also mindful of the fact that while timely execution and completion of Projects is very vital, effective preparations, engagements of committed, trained and competent workforce, compliance with the necessary appropriate standards and procedures, as well as the execution of the project in a Safe and Professional manner, are all vital aspects that are equally accorded attention.
Effective timely Commencement of Project Execution, should go with effective timely adequate Preparations, Planning, availability of Trained and competent workforce, Task Risk Assessments, etc. so as to not only start the Project in time, but also, have it executed Safely Professionally, and within time, in line with assigned Schedules, in order to help meet Customer satisfaction as well as the company Standards and expectations.
Obligation
Macfam is committed to Project Kick-off and Completion in a professional manner, and, in line with the respective assigned schedules. To enhance all that, Macfam is obliged to engaging trained, competent & experienced personnel, Professional expertise and ensure Monitoring of Performance and Schedules, additional of material and human resources as well as timely engagement of more workforce where there may be perceived potential schedule delay.
Macfam is also committed to ensuring good management standards, in the quest for effective starting/ execution of Projects, and meeting customer needs/ expectations, as well as enhancing the development of the Company at large.
Responsibilities
Macfam management takes the responsibility of ensuring Commencement and completion of Projects in time as well
as in a safe and professional manner, by utilizing committed, experienced, trained and competent staff. Macfam will
ensure good Preparation, Planning, Monitoring/Supervision and application of good Controls to enhance project
success, Customer expectation and mutual progress, as well as sustainability of the organization at large.
Management will ensure availability and engagement in Projects Analysis/Approvals of Schedules, Execution Plans,
Risk Assessments, Project Kick-off Times/ Dates, etc. prior to the Project Execution Commencement Process.
All Staff will be responsible for ensuring sufficient Preparations, Planning, Task Risk Assessments, effective execution and delivery of duty that would warrant timely closures of any associated open items, as well as completion of Projects safely and professionally. All Staff will be expected to act diligently in a responsible, professional and, honest and safe manner in all matters in compliance with company expectations, Policies and Procedures.
Process
All Projects related work activities shall be communicated to the Projects Coordinator, who will in turn communicate the information to the Company Administration / Management. The Projects Coordinator shall be the goal between the Clients and Management.
Upon receiving a Customer Solicited Project work-scope, the Projects Coordinator shall contact the Project work scope Department Supervisor to come up with a Budget Proposal and Proforma Invoice Draft. The Proforma Invoice Draft shall be communicated to Management for approval, prior to being sent to the Client.
The Approved Budget Proposal and/ Proforma Invoice shall then be sent to the Client. Unless with special Management considerations, the Project Execution process will only start once the Clients provides feedback of acceptance, and makes an initial payment of at least 50% of the total Cost, as a sign of Payment Commitment.
No Company/ Client Project Work-scope shall commence/ Kick-off without the consent of the Projects Coordinator and approval of the Manager and/ Director General.
Scope
This Policy applies to all Company/ Client Project Commencement related operations